Project & RFQ Guides
Smart Lock Project And RFQ Guides
Use these guides to organize stakeholders, Opening IDs, Door Schedules, mortise and access requirements, product directions, samples, approvals, spares, documents and delivery phases into one controlled smart lock project RFQ.
A review-ready RFQ connects each opening, door condition, lock requirement, approval, quantity and delivery phase to an identifiable record.
Direct Answer
Build One Controlled RFQ Package
A smart lock project RFQ should identify the stakeholders, every Opening or Door Group, door and mortise conditions, access workflow, product direction, documents, samples, approvals, spare parts, quantities, delivery phases and effective revision. These guides help buyers organize that package before requesting technical review, model matching or quotation.
Four Project Signals
Separate Identity, Mapping, Approval and Handover
Give every opening or Door Group a traceable reference.
Opening IDs, locations, door types, quantities and revisions prevent mixed requirements from being hidden inside one total number.
Connect the door, mortise, access workflow and product direction.
Physical fit, functions, platform needs, material, finish and model availability should be reviewed by Door Group.
Define samples, pilot doors, approvers and acceptance criteria.
A sample or pilot is useful only when the project records what it must prove, who approves it and which revision becomes effective.
Plan quantities, spares, documents and delivery phases.
The RFQ should state packing, installation files, spare parts, shipment stages and responsibility for project handover.
Start by Project Task
Choose the Guide That Matches the Current Project Blocker
Start with the project element blocking the next decision—initial RFQ inputs, Door Schedule, pilot validation, spare planning, mortise coordination or cutout-template review.
Do we need a complete project specification and RFQ package?
Organize stakeholders, openings, Door Schedules, functions, product mapping, documents, samples, quantities, spares, delivery phases and revisions.
Open the Project RFQ GuideWhich facts should be included in the first inquiry?
Prepare the project, application, Door Groups, quantity, door and mortise basis, functions, platform needs, finish, market, packaging and delivery target.
Review the RFQ ChecklistHow should each opening and Door Group be recorded?
Use Opening IDs, location, construction, thickness, handing, mortise, function, product direction, finish, quantity, status and revision fields.
Build the Door ScheduleWhich sample doors should be validated before rollout?
Define the Pilot Opening, represented Door Group, installation files, site conditions, acceptance criteria, issues, corrective action and approver.
Plan the PilotAre the mortise, cutout, frame and production references coordinated?
Align the selected lock body, centers, handing, frame and strike, drawing revision, sample door and production-release timing.
Review Door Factory IntegrationWhich parts, records and service references are required after delivery?
Plan critical spares, storage, batch compatibility, issue control, installation documents, responsible parties and repeat-order references.
Plan Project SparesCore Project Guides
Start With the Complete Project Package or the Door-Factory Coordination Track
Smart Lock Project Specification and RFQ Guide
Build one controlled package covering stakeholders, Opening IDs, Door Schedules, function requirements, product mapping, documents, samples, quantities, spares, delivery phases and revisions.
Open the Project RFQ GuideSmart Lock Integration Guide for Door Factories
Coordinate the selected lock body, cutout, centers, handing, frame and strike, finish relationship, pilot door, drawing revision and batch template before door production.
Review Door Factory Integration
Focused Project Guides
Resolve One RFQ, Door or Handover Question at a Time
Smart Lock RFQ Information Checklist
Prepare the minimum structured inputs needed for the first technical and commercial project review.
Review the RFQ ChecklistSmart Lock Door Schedule Template
Organize Opening ID, location, door construction, handing, mortise, function, product direction, quantity and revision.
Build the Door SchedulePilot Installation Planning for Smart Lock Projects
Define the Pilot Opening, represented Door Group, acceptance criteria, issue control and approval decision.
Plan the PilotSmart Lock Spare Parts Planning for Projects
Plan critical parts, storage, compatibility, issue control and repeat-order references without assuming a universal spare ratio.
Plan Project SparesMortise Coordination Before Door Production
Coordinate the selected lock body, cutout drawing, centers, handing, frame and strike before door production release.
Review Mortise CoordinationSmart Lock Door Cutout Template Review
Review model, mortise, revision, units, scale, reference edges, orientation, notes and sample validation.
Review Cutout TemplateSmart Lock Fire Door, Egress and Accessibility Coordination Guide
Coordinate fire-door listing, egress, accessibility and authority requirements before selecting or modifying door hardware.
Open Coordination GuideFail-Safe vs Fail-Secure Smart Locking
Separate electric locking behavior from free egress, mechanical latch operation, power loss and project code requirements.
Open Coordination GuideSmart Locks on Fire-Rated Doors: Listing and Modification Review
Review the listed opening, approved hardware, preparation limits and modification responsibility before work begins.
Open Coordination GuideAccess-Controlled Egress and Emergency Release Coordination
Map normal access, egress, emergency release, power loss, alarms and responsible approvals for the complete opening.
Open Coordination GuideSmart Lock Door Hardware Accessibility Review
Review operable parts, clearances, opening force, approach and local accessibility requirements with the door-hardware team.
Open Coordination GuideSivoLock Project Routes
Use the Correct Page for Project Method, Commercial Solution or Support Evidence
Review SivoLock solutions for door factories and contractors.
Use the Solution page for SivoLock product directions, model-matching route, project-door scenarios and commercial next steps.
Review Project Solution Global Project SupportReview SivoLock project support from selection to shipment.
Use the About page for communication, samples, document coordination, packing, export and branded project-support evidence.
Review Project Support OEM/ODMAdd branding and controlled customization to the project.
Use OEM/ODM when logo, finish, packaging, manual, platform, tooling, sample or production-change requirements affect the project.
Review OEM/ODM ProductsReview available product categories and model directions.
Use Products after Door Groups and application requirements are clear enough to begin category and model review.
Review ProductsProject Specification, Door Schedule and RFQ Workflow
Move From Project Scope to a Controlled RFQ Package
Use the workflow to turn stakeholder requirements, door data, technology, samples, approvals and delivery assumptions into one controlled project package. It creates the basis for model review and quotation; it does not approve a model or commercial result.
Define Project Scope and Owners
Who owns the project inputs, reviews and approvals?
Project, country, site, buyer, developer, contractor, door factory, installer, operator, consultant, technical owner, commercial owner, approval owner and target stage.
Project brief, stakeholder route and decision-owner record.Create Opening IDs and Door Groups
Which individual openings and repeated requirement groups exist?
Opening ID, building, floor, room, door mark, application, new or retrofit condition, exposure, quantity and Door Group.
Opening register, Door Group definition and quantity baseline.Build Door, Mortise and Function Schedules
Which physical and operational requirements belong to each Opening or Door Group?
Door construction, thickness, profile width, handing, frame, mortise, backset, centers, strike, user group, unlock methods, app or gateway and required documents.
Door Schedule, Function Schedule and unresolved-input list.Review Product Direction and Evidence
Which product direction can enter technical review?
Product category, candidate model, mortise option, material, finish, platform, accessories, document requirement, excluded options and technical assumptions.
Candidate mapping, technical review notes and validation requirements.Validate Sample, Pilot and Production References
What must be proven before wider rollout or door production?
Sample configuration, Pilot Opening, drawing revision, template revision, installer, site conditions, acceptance criteria, issue log, corrective action and approver.
Pilot record, approved reference and required revision.Release RFQ, Quantity, Delivery and Handover Package
Which effective package is being issued for quotation, production or delivery?
Project brief, Opening Register, Door Schedule, Function Schedule, product mapping, document requirements, pilot record, quantity schedule, spare plan, delivery phases and revision.
Controlled RFQ revision, clarification log and next-stage release.Project Data and Approval Register
Connect Every Opening, Requirement and Approval to One Revision
Project Identity and Responsibility
- Project ID
- Site
- Target Market
- Buyer
- Contractor
- Door Factory
- Installer
- Operator
- Technical Owner
- Commercial Owner
- Approval Owner
- Current Revision
Opening and Door Basis
- Opening ID
- Door Group
- Location
- Application
- Door Type
- Material
- Thickness
- Profile Width
- Handing
- Frame
- New or Retrofit
- Exposure
Mortise, Frame and Function
- Mortise
- Backset
- Centers
- Spindle
- Latch and Bolt Direction
- Strike or Keeper
- Frame Clearance
- Required Unlock Methods
- Backup Access
- App / Gateway
- Account Owner
Product, Evidence and Approval
- Product Category
- Candidate Model
- Selected Configuration
- Material Scope
- Finish
- Accessories
- Required Documents
- Sample ID
- Pilot Opening
- Acceptance Criteria
- Approver
- Approval Status
Quantity, Spares and Delivery
- Quantity by Door Group
- Pilot Quantity
- Production Quantity
- Spare Scope
- Packaging Quantity
- Labels and Manuals
- Delivery Phase
- Required Date
- Destination
- Storage
- Installation Sequence
- Handover Owner
Revision and Open Action
- Revision
- Change Description
- Affected Openings
- Affected Model or Drawing
- Cost Impact
- Schedule Impact
- Document Impact
- Pilot or Test Impact
- Requested By
- Reviewed By
- Approved By
- Effective Date
- Superseded Revision
- Open Action
Stakeholder and Responsibility Summary
Assign Who Provides, Reviews, Approves and Controls Each Project Item
| Project Item | Primary Input Owner | Technical Review | Commercial Review | Approval Owner | Controlled Record |
|---|---|---|---|---|---|
| Project Brief | Buyer, Developer or Contractor | Project technical team | Buyer and supplier commercial teams | Named project decision owner | Current project brief |
| Door Schedule | Architect, Door Factory, Contractor or Buyer | Door Factory and lock technical teams | Procurement where scope affects cost | Project technical owner | Approved Door Schedule revision |
| Mortise and Cutout | Lock supplier and Door Factory | Door engineering and lock engineering | Procurement when changes affect price or schedule | Named technical approver | Approved drawing and template revision |
| Function and Platform | Operator, Buyer or Consultant | Technology owner and selected supplier | Buyer and supplier | System or project owner | Approved Function Schedule |
| Sample and Pilot | Supplier, installer and site team | Door Factory, Contractor and Operator | Procurement when scope changes | Named pilot approver | Pilot record and approved project reference |
| Documents, Delivery and Handover | Supplier, Buyer, Importer and Project Scheduler | Quality, Compliance, Installation and Service owners | Procurement and Logistics | Project manager or importer | Document register, delivery schedule and handover record |
The same company can hold several roles, but every input, review, approval and controlled record still needs a named owner for the project.
Project Package Readiness
Know Which Stage the Package Is Ready to Enter
The project identity and stakeholders are known, but opening, door, function or quantity data still requires an assigned owner action.
Complete the defined input list and record the responsible owner.Door Groups, physical conditions, access requirements, target market and assumptions are clear enough for structured technical review.
Review product directions, unresolved risks and required evidence.The project package has one current revision, clear quantities, assumptions, exclusions and commercial questions.
Issue the controlled RFQ and collect clarifications against the same revision.The pilot Opening, represented Door Group, selected configuration, files, site conditions, acceptance criteria and approver are defined.
Run the pilot and record issues, corrective actions and approval.The selected configuration, mortise, cutout, drawings, template revisions, approved references and change-control path are controlled.
Release the effective package to production and quality owners.Quantities, spares, labels, manuals, packing, delivery phases, installation documents and responsible parties are recorded.
Confirm shipment, site handover, service references and repeat-order controls.Cross-Category Support
Move Each Missing Project Field to Its Correct Resource Owner
Use this route for thickness, backset, centers, opening direction, frame, existing cutouts, photos and physical compatibility.
Application Define the application and user workflow.Use Application Guides for villa, apartment, hotel, outdoor gate, glass/profile and other scenario decisions before grouping openings.
Technology Define access methods, connectivity and account ownership.Use this route for fingerprint, PIN, card, face, App, Bluetooth, Wi-Fi, Gateway, permissions, logs and offline behavior.
OEM/ODM Control branding, samples and customization revisions.Use OEM/ODM Guides for logo, finish, packaging, manuals, App branding, Golden Sample and change control.
Quality & Compliance Define inspection and document requirements.Use this route for pre-shipment inspection, model scope, certificates, reports, packing checks and evidence gaps.
Buying & Sourcing Evaluate suppliers, quotations and order terms.Use Buying & Sourcing when the next decision concerns supplier approval, sample procurement, quotation comparison, MOQ, Incoterms or commercial responsibility.
Commercial Next Steps
Move From the Controlled Project Package to the Correct SivoLock Route
Review SivoLock product directions, model-matching route and project-door commercial support.
Review Project Solution ProductsReview product categories after Door Groups, mortise and function requirements are clear enough to shortlist a platform.
Review Products OEM/ODMAdd branding, finish, packaging, manuals, platform or other controlled customization to the project scope.
Review OEM/ODM ContactShare the project brief, Opening Register or Door Groups, Door Schedule, drawings, quantity, functions, required documents, sample plan, delivery phases and current revision.
Send Project RequirementsProject & RFQ FAQ
Questions Before Issuing a Project RFQ
What is the difference between Project Guides and the Project Door Solution page?
Project Guides teach buyers how to structure Opening IDs, Door Schedules, function requirements, product mapping, samples, approvals, spares, delivery phases and revisions. The Project Door Solution page presents SivoLock’s commercial product directions, model-matching route and project-door support.
What is the difference between Project Guides and Global Project Support?
Project Guides are buyer-side preparation and coordination resources. Global Project Support is an About page that shows SivoLock’s branded capability to coordinate communication, samples, documents, packing, export and project handover.
What information should be included in the first smart lock project RFQ?
Start with the project country and application, stakeholder roles, Opening or Door Groups, quantity, door and mortise basis, required functions, platform needs, finish, target-market documents, packaging, delivery target and identified open questions. Each incomplete input should have an owner and next action rather than being left blank.
Why does a project need Opening IDs and a Door Schedule?
Opening IDs make individual doors traceable, while the Door Schedule organizes repeated and different requirements. This prevents one total quantity from hiding changes in construction, handing, mortise, access workflow, finish, product direction, documents or delivery phase.
Can one smart lock model be used for every door in a project?
Not automatically. Door construction, thickness, mortise, frame, application, exposure, users, access methods, platform requirements and target-market evidence can differ. Product mapping should be reviewed by Door Group and confirmed against current model information.
Is a pilot installation the same as installation support?
No. Pilot planning defines which Opening and Door Group are validated, who installs and reviews the sample, the site conditions, acceptance criteria, issues, revisions and approval decision. Installation Support provides selected-model preparation, assembly, setup and troubleshooting information.
What should be approved before a door factory starts batch production?
Control the selected lock body, cutout and reference edges, centers, handing, frame and strike, tolerance source, drawing and template revision, finish relationship, pilot result, approved deviations and the named production-release decision.
How many spare locks or parts should a project order?
There is no universal percentage. The plan depends on project size, usage, critical parts, local service capability, storage, batch and software compatibility, replacement lead time and which parts are available separately for the selected model.
Should certificates and inspection requirements be included in the RFQ?
Yes, when they affect the project. Record the target market, evidence type, model or configuration scope, tender reference, inspection stage, required record and responsible reviewer. Use Quality & Compliance Guides for detailed evidence review.
Can this Category Hub confirm a final model, price or delivery date?
No. The Hub organizes the information needed for review. Final model suitability, configuration, price, MOQ, sample plan, document availability and delivery schedule require project-specific confirmation and a controlled quotation.
Ready for Project Review?
Send one controlled project package instead of separate door messages.
Share the project brief, stakeholder route, Opening IDs or Door Groups, Door Schedule, drawings, mortise, access workflow, product direction, documents, sample plan, quantity, spares, delivery phases and current revision so SivoLock can review the next technical and commercial step.
- Project country, type and stakeholders
- Opening IDs and Door Groups
- Door Schedule and drawings
- Door construction, thickness and handing
- Mortise, backset, centers and frame
- User and access workflow
- App, Gateway and account requirements
- Product or model direction
- Material and finish
- Required certificates, reports and inspections
- Samples, pilot openings and approvers
- Quantity, spares and accessories
- Packaging, labels and manuals
- Delivery phases and installation documents
- Current revision, assumptions and open actions